Controller
The Business Office at Millbrook School supports the school’s program, students, and employees by providing accurate and timely financial services. The controller is a critical member of the finance team, overseeing all financial and accounting activities and reporting directly to the CFO/COO.
RESPONSIBILITIES
- Directly supervises the accounts payable and accounts receivable positions.
- Responsible for all aspects of the general ledger and sub ledgers.
- Assists the CFO in developing and maintaining the school’s budget.
- Prepares timely and accurate financial statements. Ensures adherence to Generally Accepted Accounting Principles (GAAP) and complies with all Financial Accounting Standard Board (FASB) standards.
- Safeguards assets and assures accurate and timely recording of all transactions by implementing disciplines of internal audits, controls, and checks across all departments.
- Maintains and enhances accounting policies and procedures across all programs.
- Oversees, directly or indirectly, all functions of the student debit system.
Manages the accuracy and productivity of day-to-day activities of accounts payable, cash disbursements, invoicing/billing, customer credits, perpetual inventory integrity, fixed asset records, general accounting, and fund accounting. - Prepares timely and accurate monthly financial records for the CFO and department heads.
- Provides financial analysis tools as needed to evaluate projects, programs, or capital expenditures.
- Coordinates the annual audit, including reviewing and/or preparing schedules for auditors. Coordinates periodic “soft” closes in advance of the official year-end close.
- Responsible for federal and state tax compliance at the School. Assists in the preparation of tax returns.
- Undertakes various ad hoc financial analyses for the CFO.
- Works directly with the director of advancement on reconciling monthly pledge activity and ensures the accuracy of fund reports to donors.
- Reconciles the school’s checking, endowment, and credit card merchant accounts and maintains commercial banking and credit relationships.
- Monitors the school’s investment portfolio and endowment funds by analyzing performance, earnings, and compliance with the school’s spending policy
- Prepares all periodic surveys and compliance reports for various school industry organizations as well as other internal and external information requests for various data.
- Oversees the annual audit of the school’s retirement plan, including reviewing and/or preparing schedules for auditors, as needed. Attends all meetings of the Audit Committee.
- Maintains chart of accounts.
- Other duties as necessary.
QUALIFICATIONS
- Bachelor’s degree in accounting, business administration, or economics from an accredited college.
- Five years of accounting experience. A CPA is not necessary, but would be favorable.
- Non-profit experience, especially in an educational setting, strongly preferred.
- Three years of supervisory experience.
- Proficient in computerized accounting and endowment utilization systems. Experience with Blackbaud FE NXT, Raisers Edge NXT, and/or Paymerang is not required but would be favorable.
- Strong interpersonal and communications skills.
- Exceptional attention to detail.
- Impeccable analytical and organizational skills.
- Self-motivated and self-directed.
Ability to work closely with a senior management team. - Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
- Must be able to calculate figures and amounts for all bookkeeping, payroll, budgets, statistical analysis and probability statements.
- The controller must exercise the utmost discretion in all presentations/correspondence and communication with staff, the Board of Trustees, and the head of the school.
- Strong computer skills are required, such as Microsoft Office, Outlook, relational database, etc.
SPECIFIC REQUIREMENTS/ ESSENTIAL FUNCTIONS
- Must be able to read, write, speak and understand the English language.
- Must possess the ability to make independent decisions when circumstances warrant such action.
- Must have the ability to work harmoniously and effectively with others.
- Must be able to follow written and oral instructions.
- Must be able to work in person and on campus.
- Must have patience, tact, and a cheerful disposition when dealing with personnel, students, and families.
- Must be proficient in the composition of written communication.
PHYSICAL & SENSORY REQUIREMENTS (with or without the aid of a mechanical device)
- Must be able to move intermittently throughout the workday.
- Must be able to speak and write the English language in an understandable manner.
- Must be able to cope with the mental and emotional stress of the position.
- Must possess sight/ hearing senses or use prosthetics that will enable these senses to function adequately so that the requirements of this position are fully met.
- Must function independently.
- Must be able to lift, push, pull, and move equipment, supplies, etc., without restrictions.
SALARY RANGE
The salary range for this position is $80,000 - $110,000. Placement in the salary range is based on experience, education, and all other factors permitted by law.
Interested candidates may submit their resume and letter of interest to Patti Starzyk in human resources at pstarzyk@millbrook.org.
Millbrook School is eager to consider applications from groups traditionally underrepresented in independent school communities. As an equal opportunity employer, Millbrook School does not discriminate in hiring or employment on the basis of race, color, religion, creed, national origin, citizenship status, sex, age, marital status, disability, veteran status, or any other characteristic protected by federal, state, or local law. Moreover, Millbrook School recognizes the value of a diverse faculty and staff, and actively seeks candidates from a wide variety of backgrounds.
